Rules for Use of WHRC Research Collections

WHRC HOURS:  9:00 a.m. - 4:00 p.m., Monday through Friday, by appointment only.

REGISTRATION

• Researchers will be escorted from the reception area to the WHRC.
• Coats, books, briefcases, and handbags must be left in designated secure area. A laptop without carrying case may be used for note taking.
• Researchers must provide a photo ID and read and sign a Researcher Registration form on their first visit. The researcher's photo ID will be checked and his/her electronic record will be updated on subsequent visits.
• Researchers must sign out at reception desk when leaving for the day.

HANDLING MATERIALS

• WHRC materials must be reviewed in designated research area only.
• Only pencils may be used for taking notes from WHRC materials.
• Hands should be clean and dry before handling materials. Cotton gloves (provided) are required for handling photographs and artifacts.
• Remove any dangling jewelry before research as it could damage items.
• Have only one box open and one folder out for review at a time.
• Keep archival materials flat and do not write or rest books or other objects on the surface of materials.
• Maintain the existing order of material within folders and boxes.
• To ask a question or to report any problems related to materials under review, ask WHRC staff to come to your research table. Do not move documents.
• Smoking, eating, and drinking are prohibited around all GFWC collections.
   

DUPLICATING MATERIALS

• All copying requests must be approved by WHRC staff. Staff may restrict copying due to physical condition of the material, donor restrictions, or "fair use" restrictions of copyright law.  All photocopying is done by staff. 
• Fill out a Photocopy Request form, marking volume and page numbers for books or box and folder reference for archival materials as directed.
• Folders with photocopy markers should be returned to original order in box before submitting photocopy request.
• Photocopies are made by staff. Researchers may pick up completed copies or request they be mailed ($5 postage & handling fee).

PUBLICATION AND CITATION

• Researchers must obtain permission from the WHRC before any of its archival materials may be published. 
• The researcher is responsible for using material in accordance with laws of defamation, privacy, and copyright. 
• If permission to publish archival materials is granted, appropriate citation is required:
  
  Document description, including date, if available; folder and box numbers, Record Series Title; The Women's History and Resource Center, General Federation of Women's Clubs.